Key Responsibilities/Duties:

Recruiting

• Support strategic and opportunistic recruitment of partners and of counsel, including individuals and groups.
• Coordinate with search firm partners, including process management of partner search firm agreements and tracking.
• Create and assist in updating recruitment plans.
• Create and coordinate interview schedules for partner and of counsel candidates.
• Manage candidate travel arrangements.
• Communicate directly with employees, candidates, and search firms regarding schedules.
• Coordinate meeting scheduling, reimbursement requests, and other support as needed.
• Collect and review interview feedback and evaluations.
• Manage candidate information using Vi, File Site, OneNote, and other tools.
• Track and monitor due diligence items such as LPQ, conflict checks, and background checks.
• Assist with offer terms and contracts.
• Assist with search firm road shows and manage search firm gifting.

Integration

• Support onboarding and integration of lateral attorneys, including individuals and groups.
• Prepare and distribute documentation related to the pre-arrival, onboarding and integration of partners and of counsel.
• Schedule, prepare and distribute orientation schedules.
• Manage and execute onboarding tasks as assigned.
• Assist with monitoring, tracking, and record maintenance of lateral hires during their integration period.
• Assist in the development and implementation of integration programs and initiatives.

Additional Responsibilities

• Collaborate with Practice Groups, Finance, Human Resources, Information Technology, Marketing & Business Development, Conflicts, and other departments.
• Maintain day-to-day engagement and responsibility across various projects to ensure materials, correspondence, meetings, and other logistics are executed professionally.
• Perform other administrative tasks as needed to support the Partner Growth and Integration team.
• Perform data entry, database auditing, and reporting (regular and ad-hoc).
• Continuously learn and enhance the use of recruitment tools to improve effectiveness and add value.
• Collaborate with others in the firm to continually enhance recruiting and integration efforts and improve candidate and internal stakeholder experience.
• Stay current on industry recruitment and integration trends and suggest best practices and process improvements.
• Ensure consistent implementation of firm policies and procedures.
• Handle budgeting tasks such as payment processing, budget tracking and updates, credit card reconciliation, and expense review.
• Participate in special projects as needed.
• Perform other duties as assigned.

Education/Experience:

• Bachelor’s Degree or equivalent experience required.
• Minimum of 3 years of recruiting experience, preferably in a law firm.
• Experience working with third-party search and recruitment firms.
• Proven success in a talent acquisition role.
• Demonstrated ability to work independently, organize and accurately prioritize work, understand when urgency is requires and use good judgment in varied situations.
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting with other, as appropriate.
• Professional dedication and a desire to learn and grow.
• Excellent communication skills: interpersonal, verbal, and written, including in person, virtual, and on the phone.
• Detail-oriented with a high level of accuracy.
• Excellent analytical, critical thinking and problem-solving skills.
• Willingness to be flexible with time and adjust to a changing work environment.
• Ability to build and maintain positive relationships, both internally and externally, and demonstrate a client service orientation.
• Ability to use sound judgment and discretion in dealing with highly confidential information.
• Ability to take direction and accept supervision.
• Ability to work effectively with co-workers in a team-oriented, collaborative environment.
• Ability to maintain regular attendance and work regularly scheduled hours.
• Proficiency in Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint), Vi Recruit, and Vi Integrate.

Quarles is an equal opportunity employer.

To apply click Recruiting Coordinator