ACCOUNTABILITIES:

• Supports Talent Acquisition function and coordinates recruitment processes:
• Coordinates job postings and advertising in collaboration with Talent Acquisition Partners, Hiring Managers and Recruitment Advertising Agency.
• Posts positions on NMDP Internet site, Internal Applicant Portal, and identified governmental and community agencies.
• Manages the Requisition process and information using ATS & HRIS systems.
• Works with HR Systems and Solutions Administrator regarding ATS & HRIS system administration and management.
• Functions as initial contact for Talent Acquisition team and provides requested information or refers to other appropriate resources.
• Schedules and conducts phone screening interviews.
• Assists with interview scheduling.
• Schedules career fairs for the Talent Acquisition Team.
• Represents NMDP and HR at career fairs, forums and events
• Manages background check and vaccine verification programs.
• Ensures compliant recruitment files are created upon requisition submission.
• Manages headcount and budget information in HRIS. Produces reports and ensures alignment with finance budgeting system.
• Assists with the annual AAP plan updates; manages monthly recruitment community outreach initiatives and communications.

Manages Contingent Worker (Agency Temps) placements, tracking and on-boarding:

• Coordinates the temporary recruitment and selection process with Hiring Managers in a timely and effective manner.
• Conducts/facilitates interviews on an as needed basis.
• Assists in managing contingent worker information tracking.
• Ensures compliance with Contingent Worker Policy & SOP.
• Works with Contracts to coordinate Master Services Agreements with preferred vendors/agencies.

General administrative support:

• Coordinates scheduling new hires and contingent workers for NMDP orientation program. Tracks attendance.
• Manages the job description changes and ensures databases are updated with current versions.
• Generates reports and tracks weekly and monthly recruitment activity.
• Tracks and reports on other HR related metrics as requested.
• Completes miscellaneous support tasks in Talent Acquisition.
• Types, edits, proofreads, and formats requested documents.
• Creates and maintains forms and spreadsheets.
• Prepares periodic and ad hoc reports.
• Sends and receives faxes, Federal Express or other general mailings.
• Processes invoices.
• Responsible for P-card account and reconciling monthly statements.

General Accountabilities:

• Supports the Talent Acquisition team with special assignments and projects as needed.
• Develops, implements and documents effective policies and procedures for areas of responsibility.
• Maintains a positive, visible relationship with employees.
• Participates in the development of the Human Resource Department’s strategic, tactical, and financial plans.
• Serves as backup for other HR functions.
• Other duties as assigned.

REQUIRED QUALIFICATIONS:

Knowledge of:

• General Human Resources and Recruitment principles and practices.

Ability to:

• Demonstrate strong written and oral communication, presentation skills, excellent customer service and interpersonal skills, intermediate Word/Excel/PowerPoint, multitasking, prioritization and problem resolutions and research skills.
• Exhibit high level of attention to detail and accuracy.
• Exercise sound judgment and to keep information confidential, ability to work in a fast-paced environment and take work direction from several individuals.
• Present a professional and positive image of the organization.

Education and/or Experience:

• Associates or Bachelor’s degree in Human Resources or related field.
• Two years’ experience in a Human Resources administrative position including word processing, spreadsheet and database responsibilities.

PREFERRED QUALIFICATIONS: (Additional qualifications that may make a person even more effective in the role, but are not required for consideration)

• Experience supporting the Talent Acquisition function strongly preferred.
• Applicant Tracking System (Taleo) and HRMS/HRIS administration experience preferred.

Proof of being up-to-date on COVID-19 vaccination, including a booster when eligible, with acceptable documentation is required for employment. NMDP will consider all requests for medical or religious accommodation.

To apply click Talent Acquisition Coordinator - Hybrid/Remote