Talent Acquisition Coordinator - Hybrid/Remote
Full Time Minnesota Recruiter Job
Be The Match
POSITION SUMMARY:
This position is responsible for the providing support to the Talent Acquisition function and coordination of recruitment tasks and activities. This position can be remote (US) or hybrid. #LI-Remote #LI-Hybrid
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ACCOUNTABILITIES:
- Supports Talent Acquisition function and coordinates recruitment processes:
- Coordinates job postings and advertising in collaboration with Talent Acquisition Partners, Hiring Managers and Recruitment Advertising Agency.
- Posts positions on NMDP Internet site, Internal Applicant Portal, and identified governmental and community agencies.
- Manages the Requisition process and information using ATS & HRIS systems.
- Works with HR Systems and Solutions Administrator regarding ATS & HRIS system administration and management.
- Functions as initial contact for Talent Acquisition team and provides requested information or refers to other appropriate resources.
- Schedules and conducts phone screening interviews.
- Assists with interview scheduling.
- Schedules career fairs for the Talent Acquisition Team.
- Represents NMDP and HR at career fairs, forums and events
- Manages background check and vaccine verification programs.
- Ensures compliant recruitment files are created upon requisition submission.
- Manages headcount and budget information in HRIS. Produces reports and ensures alignment with finance budgeting system.
- Assists with the annual AAP plan updates; manages monthly recruitment community outreach initiatives and communications.
Manages Contingent Worker (Agency Temps) placements, tracking and on-boarding:
- Coordinates the temporary recruitment and selection process with Hiring Managers in a timely and effective manner.
- Conducts/facilitates interviews on an as needed basis.
- Assists in managing contingent worker information tracking.
- Ensures compliance with Contingent Worker Policy & SOP.
- Works with Contracts to coordinate Master Services Agreements with preferred vendors/agencies.
General administrative support:
- Coordinates scheduling new hires and contingent workers for NMDP orientation program. Tracks attendance.
- Manages the job description changes and ensures databases are updated with current versions.
- Generates reports and tracks weekly and monthly recruitment activity.
- Tracks and reports on other HR related metrics as requested.
- Completes miscellaneous support tasks in Talent Acquisition.
- Types, edits, proofreads, and formats requested documents.
- Creates and maintains forms and spreadsheets.
- Prepares periodic and ad hoc reports.
- Sends and receives faxes, Federal Express or other general mailings.
- Processes invoices.
- Responsible for P-card account and reconciling monthly statements.
General Accountabilities:
- Supports the Talent Acquisition team with special assignments and projects as needed.
- Develops, implements and documents effective policies and procedures for areas of responsibility.
- Maintains a positive, visible relationship with employees.
- Participates in the development of the Human Resource Department’s strategic, tactical, and financial plans.
- Serves as backup for other HR functions.
- Other duties as assigned.
REQUIRED QUALIFICATIONS:
Knowledge of:
- General Human Resources and Recruitment principles and practices.
Ability to:
- Demonstrate strong written and oral communication, presentation skills, excellent customer service and interpersonal skills, intermediate Word/Excel/PowerPoint, multitasking, prioritization and problem resolutions and research skills.
- Exhibit high level of attention to detail and accuracy.
- Exercise sound judgment and to keep information confidential, ability to work in a fast-paced environment and take work direction from several individuals.
- Present a professional and positive image of the organization.
Education and/or Experience:
- Associates or Bachelor’s degree in Human Resources or related field.
- Two years’ experience in a Human Resources administrative position including word processing, spreadsheet and database responsibilities.
PREFERRED QUALIFICATIONS: (Additional qualifications that may make a person even more effective in the role, but are not required for consideration)
- Experience supporting the Talent Acquisition function strongly preferred.
- Applicant Tracking System (Taleo) and HRMS/HRIS administration experience preferred.
Proof of being up-to-date on COVID-19 vaccination, including a booster when eligible, with acceptable documentation is required for employment. NMDP will consider all requests for medical or religious accommodation.
To apply click Talent Acquisition Coordinator - Hybrid/Remote
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