Talent Acquisition Coordinator
Recruitment Coordinator, Talent Acquisition

Talent Acquisition Coordinator


Full Time Minnesota Recruiter Job

Allina Health System

Job Summary:

Provides support and coordinates the new hire process to ensure a smooth, positive and seamless new hire and onboarding experience.

Job Description:

Principle Responsibilities

  • Assists with posting job requisitions, reference checks, pre-employment checks, scanning documents.
    • Coordinates and schedules candidate interviews, assessments, travel and site visits, providing real-time support and problem-solving.
    • Answers and routes responses from candidates regarding hiring status.
    • Compiles metrics and reporting data for statistical reporting as well as preparing and distributing reports.
    • Provides department support including meeting minutes and distribution, ordering supplies, timecards, PC support, job fair preparation and more.
    • Utilizes applicant tracking and Human Resources systems to process new hire pre-employment requirements.
    • Sends new hire and transfer letters to employee.
    • Completes background checks via online order request.
    • Verifies certifications and licenses via online order request.
    • Registers new hires for orientation.
    • Organize and prepares new employee orientation including set up, proctoring, first day paperwork completion and more.
    • Ensures that all new hire and transfer information is complete, tracked and scanned.
    • Other duties as assigned.

Job Requirements
  • High School or GED required
  • 2 to 5 years of administrative assistant experience required and
  • Less than 2 years of previous recruiter assistance or recruitment related experience preferred

Leadership Capabilities
  • See the Big Picture: Know where we are going as an organization. Use sound judgement and critical thinking to make good decisions that support our mission.
    • I know where Allina is going and how my role fits into this picture
    • I capture important lessons and share them to foster innovation
    • I am good at anticipating the implications of my decisions
    • I understand and apply the disciplines of continuous improvement
  • Inspire Greatness: Inspire others by connecting their purpose to the broader mission. Lead others through change and celebrate success.
    • I help my team connect to the broader mission
    • I see and fulfill my role in motivating the team around me
    • I celebrate success and help my partners see what is possible with change
    • I call out and address unexpected roadblocks or problems
  • Foster Learning and Growth: Role model growth, ongoing development and self-care. Empower, coach and encourage others to be at their best selves.
    • I role-model self-care and ongoing development
    • I share my knowledge and coach others to foster growth and success
    • I demonstrate enthusiasm for learning
    • I candidly advocate for the resources I need
    • I support my colleagues in their development and growth
  • Deliver Excellence: Set and align clear goals, measure results, and continually improve safety, quality, experience, and innovation.
    • I take ownership of outcomes and fulfillment of goals
    • I facilitate adjustments to assure positive results
    • I work with a sense of urgency, concern and determination
    • I use well-grounded approaches to create sustainable solutions repeatedly
    • I engage and foster improvements to impact safety, quality, and efficiency
  • Succeed Together:Connect with others authentically. Recognize the value of each individual and seek diverse points of view. Collaborate to succeed together.
    • I consider how decisions might impact my colleagues
    • I am generous in my commitment to supporting the needs of my partners
    • I respect others’ opinions, praise good work and encourage all team members to be involved
    • I seek common ground and work to create mutually beneficial outcomes
Functional Competencies
  • Analytical Thinking: Diagnoses issues using a systematic and methodical approach.
  • Collaboration: Maintains mutually beneficial partnerships with other functions.
  • Communication Skills: Communicates using persuasion and authority.
  • Company Knowledge: Understands the role of the function and how it fits into meeting the goals of the division.
  • Problem Solving: Arrives at decision using analytical thought.

Physical Demands
Sedentary:
Lifting weight Up to 10 lbs. occasionally, negligible weight frequently

Additional Job Description:

  • Oversight and maintenance of licenses and certifications

About Us

People at Allina Health have a career of making a difference in the lives of the millions of patients we see each year at our 90+ clinics, 12 hospitals and through a wide variety of specialty care services in Minnesota and western Wisconsin.

We’re a not-for-profit organization committed to enriching your career by providing ongoing training, competitive compensation, support for work-life balance and ways to give back to the communities we serve. Join our team of 27,000+ employees – your career opportunities are limitless!

To apply click Talent Acquisition Coordinator

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