• • Compiles metrics and reporting data for statistical reporting as well as preparing and distributing reports.
    
  • Provides department support including meeting minutes and distribution, ordering supplies, timecards, PC support, job fair preparation and more.
    
  • Utilizes applicant tracking and Human Resources systems to process new hire pre-employment requirements.
    
  • Sends new hire and transfer letters to employee.
    
  • Completes background checks via online order request.
    
  • Verifies certifications and licenses via online order request.
    
  • Registers new hires for orientation.
    
  • Organize and prepares new employee orientation including set up, proctoring, first day paperwork completion and more.
    
  • Ensures that all new hire and transfer information is complete, tracked and scanned.
• Other duties as assigned.

Job Requirements

• High School or GED required
  
• 2 to 5 years of administrative assistant experience required and
  
• Less than 2 years of previous recruiter assistance or recruitment related experience preferred
  

Leadership Capabilities

• See the Big Picture: Know where we are going as an organization. Use sound judgement and critical thinking to make good decisions that support our mission.
  
• • I know where Allina is going and how my role fits into this picture
  • I capture important lessons and share them to foster innovation
  • I am good at anticipating the implications of my decisions
  • I understand and apply the disciplines of continuous improvement
• Inspire Greatness: Inspire others by connecting their purpose to the broader mission. Lead others through change and celebrate success.
  
• • I help my team connect to the broader mission
  • I see and fulfill my role in motivating the team around me
  • I celebrate success and help my partners see what is possible with change
  • I call out and address unexpected roadblocks or problems
• Foster Learning and Growth: Role model growth, ongoing development and self-care. Empower, coach and encourage others to be at their best selves.
  
• • I role-model self-care and ongoing development
  • I share my knowledge and coach others to foster growth and success
  • I demonstrate enthusiasm for learning
  • I candidly advocate for the resources I need
  • I support my colleagues in their development and growth
• Deliver Excellence: Set and align clear goals, measure results, and continually improve safety, quality, experience, and innovation.
  
• • I take ownership of outcomes and fulfillment of goals
  • I facilitate adjustments to assure positive results
  • I work with a sense of urgency, concern and determination
  • I use well-grounded approaches to create sustainable solutions repeatedly
  • I engage and foster improvements to impact safety, quality, and efficiency
• Succeed Together: Connect with others authentically. Recognize the value of each individual and seek diverse points of view. Collaborate to succeed together.
  
• • I consider how decisions might impact my colleagues
  • I am generous in my commitment to supporting the needs of my partners
  • I respect others’ opinions, praise good work and encourage all team members to be involved
  • I seek common ground and work to create mutually beneficial outcomes

Functional Competencies

• Analytical Thinking: Diagnoses issues using a systematic and methodical approach.
  
• Collaboration: Maintains mutually beneficial partnerships with other functions.
  
• Communication Skills: Communicates using persuasion and authority.
  
• Company Knowledge: Understands the role of the function and how it fits into meeting the goals of the division.
  
• Problem Solving: Arrives at decision using analytical thought.

Physical Demands
Sedentary:
Lifting weight Up to 10 lbs. occasionally, negligible weight frequently

Additional Job Description:

• Oversight and maintenance of licenses and certifications

About Us

To apply click Talent Acquisition Coordinator